Recommendations for Document Scanner?


#1

Does anyone have any recommendations for a good desktop scanner with automatic document feeding? I had an HP OfficeJet Xsomething or another and it decided to die on me. I bought a standalone laser printer, so I don’t want an all in one. Right now it would be going into my home server which is running Ubuntu Server, but I am debating replacing it with a MacMini, so I figured this was the most applicable forum. Thanks y’all!


#2

Fujitsu ScanSnap and Doxie scanners have good reputations. I use a ScanSnap S1300 that I’ve had connected to a few different Macs for I think 7 years now. Still going strong and whilst it doesn’t deal well with smaller receipts (I sometimes have to nudge them down to get fed), I have no notable complaints. The scan speed is great along with the quality … and this is an old scanner. Presumably newer scanners will perform even better.


#3

Any idea if this is the same as the S1300i that shows up on Amazon?


#4

Mine isn’t the “i”, but this FAQ seems to cover both, and this article covers the difference.

Hopefully some others will post about what scanners they use too. A sample size of one isn’t ideal :wink:


#5

I will second @sylumer’s recommendation. I have a ScanSnap S1300i. Purchased November 2012. I’ve scanned thousands of documents… works without a hitch. Great device.

Currently connected to iMac running Mojave. — jay


#6

Be careful with the new ScanSnap Home software (required whenever macOS stops supporting 64 bit apps). That software imposes weird licensing restrictions on the hardware, limiting the number of computers the scanner can be used with, or at the very least making it difficult to exceed those limits.


#7

ScanSnap has definitely fallen out of favor on the MPU forums.

Mostly due to their not-great support of Mac over the past several years, and their habit of deprecating scanners for new versions of OS X despite the hardware still working fine for many people.

The new software is 64-bit, which is great, but my understanding (which may be incorrect, so feel free to fact-check me) is that if you upgrade an existing scanner to it, you are given a license for one (1) computer.

If you buy a new scanner, you get the software and (I think) a license for ¿5? computers.

This has struck some as a money-grab, considering that the former software had zero (0) limitations on how many computers you could use it on. There is also concern about whether or not you can “deactivate” a computer once it has had the software installed, so-as to allow that license to be used on another computer.

Unfortunately, Fujitsu has not done itself any favors in the Mac community over the past years, so there’s very little reason for anyone to give them the benefit of the doubt.

All of which is not to say “definitely don’t buy one” – just make sure you’re aware of what the limitations / restrictions are (more than just reading my vague recollections here).


#8

Depending on the load of pages you are looking to scan, you might be better off with an app.
I know it’s not what you are asking for, and some may think: “Matthew ias asking specifically for a desktop scanner, why do you recommend an app?” - but let me just offer this as an alternative.

I own a couple of Doxie scanners and they have been great. However, there are some downsides:

  • Space needed (in a drawer or on the desk) - There are small ones, but the better models take up quite some desk space. In addition, the mobile doxie scanners have to be charged (of course they are never charged when I need them…)
  • I found filing (e.g. wireless to dropbox) somewhat tedious. The process of taking out a USB medium or SD card, placing it in my laptop, running the app, importing, saving, filing etc. takes time. I understand some of the scanners can automate this process, but I have not yet seen a solution as simple and fast as an app on the phone
  • Mobility - I often need to scan hotel invoices for work or receipts. Having a scanner at home means having to store the paper in my pocket and remembering to scan them at home. I cannot count the number of receipts that didn’t make it through this process :wink:
  • Compatibility with OS’s and the quality of the accompanying apps are often lacking
  • Cost of the scanner - good ones can be pricey

All this to say that I have switched 100% to an app (scanbot in my case, there are multiple great ones).

Before you dismiss this as “non-professional” or in any way not meeting your requirements, I suggest you give it a try. In my experience, an app is the easier and all-round better solution for everything up to ~20 pages. If you often scan document sets of >20 pages, my solution becomes less beneficial.

I usually scan ~100 pages / pieces per month - and I simply love the flexibility and ease-of-use that apps provide. I store all my paperwork in dropbox. Scanbot (or alternatives) is crazy fast, does OCR on the fly, and saves to dropbox with just a tap.

I should really sell my doxie - it has not been used for min. a year now.

An app may not offer the same benefits to you depending on your workflow and workload. I would still suggest to give it a try, the results might surprise you.


#9

Sure you ment 32 bit apps :wink: