I don’t automate too much other than with Textexpander/Devonthink/Keyboard Maestro. Up until now, I didn’t really have that many repetitive tasks that I thought I could automate. But now I’m up against a challenge and I’m hoping for some feedback/suggestions.
I have to collect surgical cases for my board exams. This means organizing documentation (clinic notes, operative report, and pre-,intra-,post-operative photos for every surgery that I do for the next 10 months), and then entering information on a website in a log.
So this is really two different workflows for one “task”:
- Getting all the files into some sort of file structure/database
- Entering the information into the website
For obvious reasons, I cannot store patient information in most “free” clouds. I don’t need things to sync between devices, as it will only be accessed on my own computer. I’ve thought about using DEVONThink (which I already use for other things) or just a shallow file structure (one folder per patient). Wondering on people’s thoughts about that. I’m leaning towards the file structure only because I don’t need a crazy search capability–for instance, I won’t need to summarize (for myself) the number or dates of every surgery X I’ve done. Anything I need to search for will most likely be as an individual patient.
Photos I’m taking with a Canon point and shoot (it feels more secure than using my iPhone to have a dedicated camera for this purpose). I haven’t figured out how to wireless transfer photos to my computer, though I may just plug it in for simplicity anyways.
In terms of automation, I’m trying to think of a way that will let me automatically move downloaded photos, and PDF’s into the appropriate places with naming conventions. I would be downloading in batches (once every other week or so; or more frequently depending on how many cases I’ve done)
For logging onto the website, I suspect a combination of Textexpander and Keyboard Maestro will work–not sure what that workflow looks like yet as I haven’t started to enter things into the website yet.